GRADE SCHOOL (Grades 1 – 6) and HIGH SCHOOL (Grades 7 – 11) ADMISSION PROCEDURE School Year 2027-2028

Welcome and thank you for your interest in considering our school, Immaculate Conception Academy for your daughter. We take pride in ensuring that our transfer students will have a seamless transition from their former school to us with the host of support services we have to offer.

The primary goal of the Admission Committee is to offer enrollment to students who will be a good fit and be able to thrive at Immaculate Conception Academy. For this purpose, all applicants are required to undergo the admission screening process which includes an ONSITE admission test and an interview, if necessary. While the results of the screening process are the primary consideration, we look at the total picture of an applicant. Previous and current (to date) academic records, a strong recommendation from a former teacher/counselor, and more importantly, the desire of the parents to support the mission-vision of our school are also factored in the process as we evaluate each applicant.

Policy

1. The Grade School is open to qualified applicants for Grade 1 to Grade 6 when there are available slots.
2. The High School is open to qualified applicants for Grade 7 to Grade 11 when there are available slots.
3. All applicants should have passing grades in all subjects in their current and previous grade level(s).
4. Applicants for Grade School and High School should have taken subjects in accordance with the curricular offerings of ICA.
5. One of the unique features of the ICA curriculum is the inclusion of the Chinese Language Program in all grade levels. Special arrangements will be made for applicants with no background in formal Chinese instruction.
6. Each applicant will be evaluated by the Committee on Admission based on the following:

a. Admission Test results and interview

b. Previous and current (to date) academic records

c. Recommendation of the class adviser or guidance counselor from the current school

Application Period

November 6, 2026 to April 30, 2027

APPLICATION REQUIREMENTS AND PROCEDURE:

A. AGE by August 2027

B. ONLINE ADMISSION PROCESS:

STEP 1: ACCESS THE ICAGH ADMISSIONS PORTAL

1.1 Log on to: ICAGH Admissions Portal
1.2 Click here to view the user guide for the portal.

STEP 2: CREATE YOUR ICAGH ADMISSIONS PORTAL ACCOUNT

Please complete the online application form and carefully follow the instructions for verification of your email account to successfully create your ICAGH Admissions Portal Account. Remember to create one account per applicant.

The email address you provide when creating this account will be the primary recipient of all notifications related to the Online Admission process. Please ensure that you check this email address regularly throughout the entire application process.

STEP 3: UPLOAD THE FIRST SET OF REQUIREMENTS IN THE ICAGH ADMISSIONS PORTAL

1. First set of required documents for ALL applicants:

a. Clear scanned original copy of parent’s letter of intent addressed to the Committee on Admission (indicate the name of school, school year/s and grade levels attended by the applicant)

b. Clear scanned original copy of Philippine Statistics Authority (PSA) Birth Certificate with registry number

* Please note that the Registrar’s Office will require an original copy of the Philippine Statistics Authority (PSA) birth certificate before enrollment.

c. Clear scanned original copy of Baptismal Certificate (if baptized Catholic)

d. Clear scanned original copy of the Quarter/Semester grades of the current and previous school year’s report cards with the Learner Reference Number (LRN) issued by the Department of Education

* Please note that the Registrar’s Office will require an original copy of the final Report Card/Progress Report for School Year 2026-2027 before enrolment.

e. One (1) clear scanned original copy of government issued ID of BOTH parents with signature

2. If the applicant is NOT a Filipino citizen, please submit:

a. Alien Certificate of Registration (ACR)
b. Valid Foreign passport (bio page)
c. Visa (whichever is applicable)

c1. Special Resident Retiree’s Visa (SRRV)

c2. Special Investor’s Resident Visa (SIRV)

Note: As part of the enrollment requirements, the final Report Card/Progress Report and Transcript of Records must be authenticated with the ‘Red Ribbon‘ seal by the Philippine Embassy in the applicant’s country of origin.

STEP 4: VERIFICATION OF INITIAL DOCUMENTS

The Registrar’s Office will verify the initial documents within two (2) to three (3) working days after the documents are uploaded. Once approved, you will receive a notification to proceed with the payment of the Application & Evaluation Fee and uploading of the second set of documentary requirements.

STEP 5: UPLOAD SECOND SET OF REQUIREMENTS, PAYMENT OF APPLICATION EVALUATION FEE

a. Student Health Record Form (to be filled up by the applicant’s Pediatrician)

b. Hearing and Vision Screening Test Results from:

CARDINAL SANTOS MEDICAL CENTER
10 Wilson, Greenhills West, San Juan City, 1502 Metro Manila
Telephone No. (02) 8727 0001

c. One (1) 2” x 2” digital ID picture of the applicant (in white background)

Specifications:

1. Standard close-up shot (from shoulder level up and with the head and face occupying at least 80% of the picture)
2. Taken in full-face view directly facing the camera
3. File type: JPEG or PNG (resolution at least 220kb)

d. Guidance Information Sheet (to be filled up by the applicant’s parents)

e. Provide the valid email address of the applicant’s current school for the purpose of sending the Recommendation Form to be completed by the advisor or guidance counselor.

f. Pay the non-refundable application & evaluation fee of Php 1,200.00 and upload the proof of payment in the admissions portal. Click here to access the payment and upload instructions.

STEP 6: ISSUANCE OF ONSITE ADMISSION TEST SCHEDULE

Your daughter will be scheduled for the Admission Test upon completion of all the required documents. A Test Permit will be emailed to you indicating the DATE, TIME and VENUE of the test. In the event that your daughter cannot attend on the scheduled day, please refer to the instructions on the Test Permit for a rescheduled date.

STEP 7: RELEASE OF ADMISSION TEST RESULTS

Application results will be sent to the email provided in the admissions portal. Results will be released within 10–12 working days following the admission test. Please refer to the schedule below.

STEP 8: ATTENDANCE TO PHASE 1 PARENTS ORIENTATION

The email containing the Admission Test results of your daughter will also include a notification regarding Phase 1 Parents’ Orientation, which is MANDATORY for all parents/official guardians. During this orientation, parents will be introduced to the school’s history, educational philosophy, mission, vision and goals with an overview of our curricular offerings for Grade 1 to Grade 11. You will also have a glimpse of the different activities and facilities available to the students.

If you are unable to attend on your scheduled date, please email us at registrar.adm@icagh.edu.ph so that we can arrange your participation in the next orientation.

STEP 9: RESERVATION AND ENROLLMENT FOR SY 2027-2028

After attending the Phase 1 Parents’ Orientation, you will receive further instructions and information through your registered email regarding Reservation Fee Payment. The Enrollment Primer for SY 2027-2028 will be sent to you by April 2027.

III. SCHOOL TOUR

To give prospective families the opportunity to experience ICA firsthand, interested families may request a school tour by sending an email to registrar.adm@icagh.edu.ph.

IV. COMMUNICATION CHANNELS

Should you have any questions or require further assistance, the Registrar’s Office is open Monday to Friday, from 7:00 a.m. to 4:00 p.m., without a lunch break.